What do I need to do to renew an ADGM Tech Startup or Operating Company on the Clara Platform

To renew your ADGM Tech Startup or Operating Company you will need to:

provide compliance documents,
confirm the data regarding the company, including all its Stakeholders,
provide your new lease if this has expired or will soon expire, and
pay the renewal fees.

A notification will be sent to the Clara Profile Owner(s) 6 weeks before the renewal deadline to prompt them to login and complete the steps outlined in detail below.

Provide compliance documents
There are two types of compliance document requests:

Replace any expired documents (passports, visas, commercial licence of corporate shareholders)
Interim compliance update

The Clara platform will identify any expired documents that you will need to source and upload to complete the renewal.

Interim compliance updates will be requested on annual or bi-annual basis depending on the company's compliance rating. If the current renewal requires you to provide an interim compliance update, you will need to supply:

Individual Stakeholders	Current dated proof of Residential Address.
Corporate Stakeholders	Proof of the current directors and shareholders using one of the below: a. current dated Register of Directors and Register of Shareholders certified by Regulator / CSP or Director of the Company, or b. current dated certificate of incumbency showing directors and shareholders, or c. current dated Registry extract showing shareholder and directors

Confirm the data regarding the Company

To complete your renewal, you will need to confirm the information that we have for your company as well as each Stakeholder. This is because Clara has to provide a confirmation to ADGM that the data registered with ADGM is correct and up to date when we submit the renewal filings.

You will need to confirm the following:

ADGM Tech Startup / Operating Company	The company's directors The company's Authorised Signatories. If you are using the Clara Nominee, do you wish to continue or replace the nominee with your own signatory who is a UAE Resident or GCC National? The company's shareholders and the shares they hold The company's UBO / UBOs (who owns or controls 25% or more of the shares or voting or who otherwise controls the ADGM company) The company's data protection contact and data processing activities The company's Account Reference Date and Auditor details (if applicable)
Individual Stakeholders	Residential Address and service address Passport details (this includes whether they have a second passport or nationality) Occupation Email and phone number Status as a Politically Exposed Person (and if so, on what grounds) Fit and Proper status (are they still fit & proper to hold their role) Source of wealth and funds
Corporate Stakeholders	Name of company Country of registration and registration number Registered office address and address for notices The directors and shareholders of the company The name, email, telephone number and authority of the individual authorised to sign resolutions on behalf of this corporate stakeholder Status of company's stakeholders as a Politically Exposed Person (and if so, on what grounds) Source of wealth and funds

Lease

For most companies, the lease start and end date will closely align with the commercial licence period. This means that each year before we can complete your company's renewal filings, you will need to provide Clara with a signed lease for the company covering the next commercial licence period.

If you will be renewing with the same registered office address, you will need to upload the new signed lease and enter the start and end date of the lease. If you are changing your registered office address, you will need to provide the lease details, upload the signed lease and confirm the start and end date. Additional fees apply to change the registered office address.

Once your new lease is signed, you should also reach out to your landlord to confirm that they have registered the lease and request evidence of the registration. Please update Clara once the lease has been registered.