You should contact Clara immediately (or prior to) change to your details or changes to your ADGM entity. These are often referred to as 'event-driven filings', meaning that something has happened to your ADGM entity, its shareholders or directors to trigger a filing requirement with the ADGM Registration Authority.
In most cases there is a 14 day window to file a change with ADGM. Filing outside this timeframe may result in the company being fined and we therefore ask clients to contact us immediately so that we can discuss the change required and any documents we require to file the change.
The changes that may trigger a filing requirement include:
A change in the residential address of a Director, Authorised Signatory, Shareholder and Data Protection Contact;
A change in the name of a Director, Authorised Signatory, Shareholder and Data Protection Contact. This could include a change following marriage, or the change in the name of a corporate entity that is a shareholder;
The resignation or appointment of a Director, Authorised Signatory and Data Protection Contact;
Amendments to the Articles of Association of a company;
A change in the shareholding of the company. This could be because of an allotment of shares, a share transfer or a share buy back; and
Changes to the Ultimate Beneficial Owners (UBO). In particular, if your ADGM entity has a corporate shareholder that holds more than 25% of the shares in the ADGM entity, you should ensure that the corporate shareholder updates you immediately following changes to their shareholding as it may trigger the need to file a UBO changes.